How to organize a planner that works for you

A well-organized planner can mean the difference between staying on top of your schedule and feeling overwhelmed by endless to-do lists. Whether you’re managing a team, setting company goals, or tackling your own workload, you need a planner that works as hard as you do.  

That’s where MOO’s Planners come in: they’re flexible, versatile and dateless, making them the go-to choice any time of year. 

Read on to discover how to organize a planner, turning it into a productivity powerhouse for both you and your team. 

Start with a clear purpose

Before you start filling in pages, take a moment to think about how you want to use your planner. A bit of thought upfront ensures your planner becomes a productivity tool, not just another notebook.

Is it about managing daily tasks, setting long-term goals, or tracking multiple projects? For businesses, it can also be a strategy to align your team, from documenting milestones to organizing meeting insights or keeping everyone focused on shared objectives. When you’re clear on your purpose, it’s easier to build an effective system. 

Create a layout that works

One size doesn’t fit all when it comes to planning, and that’s the beauty of MOO’s undated Perpetual Planners. They’re flexible by design, allowing you to experiment with different approaches until you find a layout that clicks. 

Here are a few ideas to help you make the most of your planner:

• Colour-code your pages: Use colours to categorize tasks—client work, team projects, or admin—to quickly identify priorities.
  
• Split sections: Dedicate one part of the page to deadlines and meetings, and leave the rest for brainstorming or action points. This keeps everything organized without overcrowding.
  
• Track habits: Add a habit tracker to monitor progress on team goals or personal routines, like regular check-ins or hitting milestones.
  
• Reflect daily: Reserve a small space for a daily highlight, insight, or win. It’s a quick, simple way to stay grounded and measure progress over time.

Maximize blank space potential

One of the standout features of MOO Planners is their undated, colourful pages. They give you total freedom to start whenever you’re ready, skip days without guilt, and adjust as your schedule evolves. 

Try out some of these strategies to make the most of the blank page:

• Map out projects: Take a major goal and break it down into actionable steps. Use the blank pages to assign deadlines, outline resources needed, and track progress.
  
• Plan in reverse: Got a big deadline looming? Start at the finish line and work backward. Blank pages let you visualize every step without squeezing it into a rigid structure. Add a pop of colour with Stickers to mark key milestones and deadlines, making your timeline easy to scan at a glance.
  
• Brainstorm big ideas: Blank pages give you the space to think freely. Use them for mind maps, rough drafts, or creative scribbles. Keep Postcards on hand to jot down ideas and pin them where your team can see them and add their own thoughts. 

Keep evolving your systems

No planning system is perfect from the start, but the beauty of a flexible planner is that it can grow with you. Here’s how:

• Review weekly or monthly: Reflect on what worked, what didn’t, and where you can improve. Use these insights to adjust your layouts, prioritize tasks, or streamline workflows.
• Incorporate feedback: If you’re using planners with a team, ask for input. Collaborative tools work best when everyone has a say in how they’re used.
  
• Experiment with analog tools: Try pairing your planner with a Notepad or a Softcover Notebook for extra brainstorming space. If something doesn’t work, you can always pivot.
  
• Stay open to change: As your goals and priorities evolve, your planner should, too. Treat it as a tool that adapts to keep up with your changing needs.

By embracing small adjustments, you’ll create a system that supports you and your team through every shift.

Plan for success with MOO

MOO Planners are designed to adapt to your needs, whether you’re organizing your own workflow or empowering your team. With MOO Business Services, you can customize planners to reflect your brand—turning them into thoughtful gifts or powerful team-building tools.  

To get started, fill out this simple form, and one of our team members will be in touch shortly.