Creating a virtual office

• By Gradwell VoIP
• 01 Nov 2010

These days, if you run your own business, you really do need to be a jack-of-all-trades. But if you want to impress your existing or potential customers and clients, it might sometimes be important for you to look like a larger operation. There’s lots of things that you can do to give people the impression that you’re a bigger outfit than your really are, and that starts with the creation of a dynamic virtual office environment.

Voice over IP (or VoIP), also known as Internet telephony, has given many companies and organizations new and innovative ways to promote themselves and run their operations. Businesses are no longer shackled to the bricks and mortar of an office block. Even small home-based businesses can create a virtual office environment that helps them compete with much larger organizations all around the world.

There are numerous highly successful small businesses and sole traders that augment their current operations by creating a virtual office. These days you can sit at home working a full eight-hour day from your living room and still give off a professional image thanks to the technology that’s now available. Companies such as Gradwell VoIP are experts at helping you setup and get started.

One of the most effective and impressive pieces of technology in the virtual office is Internet telephony. VoIP can offer your business many advantages and cost-saving opportunities. But with VoIP there are some simple things that you can do in order to promote your business, regardless of your location or the size of your organisation.

You can produce a professional greeting message so that when a customer or client calls you, they are welcomed to your organisation in style. Larger businesses with much bigger budgets can usually afford to do this, but not the little guys. However with business VoIP, it’s all part of your package.

Using VoIP, you’re able to give a caller on hold something to different listen to, with on hold music. Sound like an expensive option? Not with VoIP as it’s all achievable with even the most basic packages, just upload your own music and away you go. You can even record your latest sales offers or an update of what your business has recently achieved to play at regular intervals over the hold music. Boast about your company’s success and let potential customers know what a successful operation you run. You can create, edit and arrange your voicemail prompts all from one computer. Change your answer phone message from anywhere in the world with a few clicks. Keep in touch with your customers and clients by having all calls routed directly to one number. It really is that simple.

You can also send and receive faxes from a single laptop, without the need for a cumbersome fax machine, so your office can go with you anywhere that you go, without giving customers the impression that you’re the Chief Cook and Bottle washer.

Written on:

01 Nov 2010

Categories:

Setting up a Business, Best Practice, Legal Issues, Recruitment